AI initiative registry

Every initiative listed in the registry can be consulted here, without an account. Each record shows its progress, its milestones and the history of its decisions. Requests still under triage do not appear: they join the registry once reviewed.

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63 current initiative(s)

AI initiative registry
ID	AI Initiative	Current Status	Description	Sector	Region	AI Bucket	SME
43	PSPC Concierge	Idea	In partnership with CDOS and Pay Programs, we are agreeing to test the PSPC chatbot with 50 users, slated to start in June. This test will d...	Human Resources and Corporate Services	National Capital Region	Interaction and Engagement	Gardner, Leigh
16	P&C General Chatbot	Idea	P&C General Chatbot (Mark Jarvis) to guide employees to P&C services instead of using the intranet	Chief Digital Officer	National Capital Region	Interaction and Engagement	Gardner, Leigh
17	Recruitment and staffing tools	Idea	Recruitment and staffing tools (Mark Jarvis) (existing agents created by Microsoft to be explored further)	Chief Digital Officer	National Capital Region	Automation and Decision Support	Gardner, Leigh
4	Database Scripting Automation	Idea	i would like to be able to review the scripts the DBAs run to ensure that we can automate and reduce the administrative workload. if possibl...	Chief Digital Officer	National Capital Region	Automation and Decision Support	Jeanveau, Denis
2	Change Management and AI	Idea	We wish to leverage AI for the change management group. this will leverage copilot for now or more elevated toolls, but it will, consolidate...	Chief Digital Officer	National Capital Region	Cognitive and Generative AI	Tsang, Paul
9	SAP AI Chatbot	Idea	SAP AI Chatbot to reduce support requests that need FMA resources	—	National Capital Region	Interaction and Engagement	Gardner, Leigh
13	PoC in Power Apps, Power Automate, and SharePoint	Idea	PoC in Power Apps, Power Automate, and SharePoint (Mark Jarvis) to have an efficient helpdesk; AI to review questions and predict templates...	—	National Capital Region	Automation and Decision Support	Gardner, Leigh
14	MyPay HRMS Chatbot	Idea	HRMS Chatbot (Mark Jarvis)	—	National Capital Region	Interaction and Engagement	Gardner, Leigh
19	RWS Language Weaver AI-Powered Translation Engine	Idea	The concept behind this idea is to significantly decrease the costs of translations while significantly improving the turnaround time of tra...	—	National Capital Region	Interaction and Engagement	Johnston, Diane
21	CSAS Knowledge Base Creation	Idea	This solution leverages the Radia AI Assistant developed by the Department of Innovation, Science and Economic Development (ISED). The purp...	—	National Capital Region	Cognitive and Generative AI	Johnston, Diane
7	Virtual ITSD agent for clients	Idea	The next phase for ITSD involves deploying a client-facing chatbot. This virtual assistant will allow DFO employees to interact directly wit...	Chief Digital Officer	Quebec	Interaction and Engagement	Miousse, Gaétan
26	Generative AI in intranet Internet content creation	Idea	Integrate Generative AI capacity right into Drupal CMS to help users create draft content, ease translation, generate images, tags and metad...	Chief Digital Officer	Quebec	Cognitive and Generative AI	Bussieres, Martin
27	Turn on AI Auto labeling on all M365 documents and communications channels	Idea	Our E5 M365 licences grant access to AI based tools in Purview to automatically categorized documents and set labels accordingly. Model tra...	Chief Digital Officer	Quebec	Automation and Decision Support	Bussieres, Martin
25	Help DFO employees navigate CDOS structure and services	Idea	CDOS is a large and complex organisation. Leverage AI to help DFO user access services, understand organization structure, identify SME. Exp...	Chief Digital Officer	Quebec	Interaction and Engagement	Bussieres, Martin
45	MyGCHR – Phoenix analysis tool	Idea	Pro B data would be needed, but feed MyGCHR and Phoenix records, but flag those that are incorrect in the hopes of training the AI to recogn...	Human Resources and Corporate Services	National Capital Region	Automation and Decision Support	Gardner, Leigh
46	P&C General chatbot	Idea	Instead of using the intranet, this chatbot could help guide employees to P&C services. ADDED FROM ID 44: Use AI to determine the correct...	Human Resources and Corporate Services	National Capital Region	Interaction and Engagement	Gardner, Leigh
47	Recruitment and staffing tools	Idea	There are agents already created by vendors like Microsoft. We would love to explore them futher.	Human Resources and Corporate Services	National Capital Region	Automation and Decision Support	Gardner, Leigh
48	Classification AI	Idea	We are exploring using AI to help with job description writing and editing tasks, and initial tests using copilot have been helpful. It woul...	Human Resources and Corporate Services	National Capital Region	Cognitive and Generative AI	Gardner, Leigh
56	Method Recommendation Engine	Idea	A large language model reviews a scientist’s objective for collecting data in the field and based on the criteria, the model will provide th...	Programs Sector	Pacific	Automation and Decision Support	Quan, Eric
57	CSAS Knowledge Graph	Idea	Using LLM to extract ontologies and relationships within published CSAS reports into a Graph RAG so that users can visualize and query relat...	Programs Sector	Pacific	Cognitive and Generative AI	Quan, Eric
62	Deep sea habitat, organism and object detection and identification.	Idea	Proposing a capstone project to Computer Science students from Camosun College to develop a pipeline for identifying objects and loading the...	Ecosystems and Oceans Science	Pacific	Perception and Understanding	Best, Merlin
67	Nearshore biotopes model	Idea	model to define and map nearshore biotope was developed and presented at CSAS Mar 3-4, 2025 - the paper was accepted with revisions but not...	Ecosystems and Oceans Science	Pacific	Automation and Decision Support	Lessard, Joanne
71	News topic detection tool	Idea	Use large language models and topic clustering to read topics emerging in the news and detect which of those topics is relevant to DFO, as w...	Ecosystems and Oceans Science	Pacific	Cognitive and Generative AI	Bird, Tom
72	Extracting impacts data from regulatory documents	Idea	Use OCR pdf readers, topic detection and language models to detect specific data elements inside written text documents, for extraction and...	Ecosystems and Oceans Science	Pacific	Perception and Understanding	Bird, Tom
257	Figma AI	Idea	The initiative explores the use of Figma's AI capabilities to support user experience (UX) design activities across DFO. Figma AI features m...	Chief Digital Officer	Not region specific	—	Matheson-Fitchett, Ariel

43
PSPC Concierge
In partnership with CDOS and Pay Programs, we are agreeing to test the PSPC chatbot with 50 users, slated to start in June. This test will determine if a chatbot is a viable solution to answer generic pay quests.

Idea Human Resources and Corporate Services Interaction and Engagement
16
P&C General Chatbot
P&C General Chatbot (Mark Jarvis) to guide employees to P&C services instead of using the intranet

Idea Chief Digital Officer Interaction and Engagement
17
Recruitment and staffing tools
Recruitment and staffing tools (Mark Jarvis) (existing agents created by Microsoft to be explored further)

Idea Chief Digital Officer Automation and Decision Support
4
Database Scripting Automation
i would like to be able to review the scripts the DBAs run to ensure that we can automate and reduce the administrative workload. if possible we would then be able to provide more opporutnities for the group to do more architecturing then Administrative updates. haven'T delved this through, but i think it would be high value.

Idea Chief Digital Officer Automation and Decision Support
2
Change Management and AI
We wish to leverage AI for the change management group. this will leverage copilot for now or more elevated toolls, but it will, consolidate the meeting notes, and leverage a sharepoint site to gather related information. we would also like it to be able to review the impact and provide an unofficial assessement We would only need readyness and support to look into it.

Idea Chief Digital Officer Cognitive and Generative AI
9
SAP AI Chatbot
SAP AI Chatbot to reduce support requests that need FMA resources

Idea Interaction and Engagement
13
PoC in Power Apps, Power Automate, and SharePoint
PoC in Power Apps, Power Automate, and SharePoint (Mark Jarvis) to have an efficient helpdesk; AI to review questions and predict templates and carry out actions (e.g., reset accounts, forward others to MyPay etc.)

Idea Automation and Decision Support
14
MyPay HRMS Chatbot
HRMS Chatbot (Mark Jarvis)

Idea Interaction and Engagement
19
RWS Language Weaver AI-Powered Translation Engine
The concept behind this idea is to significantly decrease the costs of translations while significantly improving the turnaround time of translations. A proven Large Language Model engine, used already by the Translation Bureau, would be used to use internal Machine Learning capabilities to learn the lexicon of DFO. The initiative could be considered for on-prem or in-cloud solutions. The data and information would be geo-fenced to within Canada. The option to procure the solution (in either format) is available on a Government of Canada standing offer through an S

Idea Interaction and Engagement
21
CSAS Knowledge Base Creation
This solution leverages the Radia AI Assistant developed by the Department of Innovation, Science and Economic Development (ISED). The purpose of the initiative is to create a knowledge base of CSAS publications from the last 25 years. This knowledge base would allow anyone to leverage the AI Assistant to extract trends, data, and information in such a way as to plot new visualizations by unleashing the information held within the publication repository. This initiative has a Statement of Work with ISED and it is being scoped out for amount of work and cost. All indicators to date show that this is a very workable knowledge base development.

Idea Cognitive and Generative AI
7
Virtual ITSD agent for clients
The next phase for ITSD involves deploying a client-facing chatbot. This virtual assistant will allow DFO employees to interact directly with a virtual technician who can guide them to the appropriate IT services on the portal, provide links to FAQs, and offer 24/7 support for simple issues. This will enable our technical staff to focus on more complex tasks that require their expertise.

Idea Chief Digital Officer Interaction and Engagement
26
Generative AI in intranet Internet content creation
Integrate Generative AI capacity right into Drupal CMS to help users create draft content, ease translation, generate images, tags and metadata. Technologie already exists, need to be security reviewed, integrated and configured. Challenge, web infrastructure team capacity

Idea Chief Digital Officer Cognitive and Generative AI
27
Turn on AI Auto labeling on all M365 documents and communications channels
Our E5 M365 licences grant access to AI based tools in Purview to automatically categorized documents and set labels accordingly. Model training would require attention of an Security/IM expert to make perfect. We may want to create specific AI specific labels to avoid conflicts with officials ones.

Idea Chief Digital Officer Automation and Decision Support
25
Help DFO employees navigate CDOS structure and services
CDOS is a large and complex organisation. Leverage AI to help DFO user access services, understand organization structure, identify SME. Expose know procedures and documentation through natural language. Using enterprise search, agents and other tools and technologies. Integrate existing tools such as Viva topics that already uses AI to identify expert based on multiple communication channels Right now multiple initiatives goes in this direction, but no unified vision, (pocket of knowledge) Currently not a great user experience, cdos internal staff oriented

Idea Chief Digital Officer Interaction and Engagement
45
MyGCHR – Phoenix analysis tool
Pro B data would be needed, but feed MyGCHR and Phoenix records, but flag those that are incorrect in the hopes of training the AI to recognize future incorrect entries and to help clean up pay files for employees. P&C is in negotiation currently with PSPC to ‘own’ our backlog of Phoenix cases, so this could be a big help.

Idea Human Resources and Corporate Services Automation and Decision Support
46
P&C General chatbot
Instead of using the intranet, this chatbot could help guide employees to P&C services. ADDED FROM ID 44: Use AI to determine the correct templatae response to client questions. We would like to use Protected B data (helpdesk requests already answered) as training data.

Idea Human Resources and Corporate Services Interaction and Engagement
47
Recruitment and staffing tools
There are agents already created by vendors like Microsoft. We would love to explore them futher.

Idea Human Resources and Corporate Services Automation and Decision Support
48
Classification AI
We are exploring using AI to help with job description writing and editing tasks, and initial tests using copilot have been helpful. It would be nice to have a tool that could write and edit job descriptions, help analyse current job descriptions and help with SoMCs, etc… This wouldn’t need protected data for training, but we would need to upload classification documents needed for this type of work.

Idea Human Resources and Corporate Services Cognitive and Generative AI
56
Method Recommendation Engine
A large language model reviews a scientist’s objective for collecting data in the field and based on the criteria, the model will provide the best procedure to use for their work

Idea Programs Sector Automation and Decision Support
57
CSAS Knowledge Graph
Using LLM to extract ontologies and relationships within published CSAS reports into a Graph RAG so that users can visualize and query relationships between researches

Idea Programs Sector Cognitive and Generative AI
62
Deep sea habitat, organism and object detection and identification.
Proposing a capstone project to Computer Science students from Camosun College to develop a pipeline for identifying objects and loading the results into Biigle for human review. TBD.

Idea Ecosystems and Oceans Science Perception and Understanding
67
Nearshore biotopes model
model to define and map nearshore biotope was developed and presented at CSAS Mar 3-4, 2025 - the paper was accepted with revisions but not to the methods. The model use sdmTMB to predict species and then use k-means clustering method to find species assemblages. Large datasets can be used. R scripts for sdmTMB, k-means cluster, figures

Idea Ecosystems and Oceans Science Automation and Decision Support
71
News topic detection tool
Use large language models and topic clustering to read topics emerging in the news and detect which of those topics is relevant to DFO, as well as what knowledge DFO has available to address those topics. Large Language Models

Idea Ecosystems and Oceans Science Cognitive and Generative AI
72
Extracting impacts data from regulatory documents
Use OCR pdf readers, topic detection and language models to detect specific data elements inside written text documents, for extraction and analysis in a cumulative impacts context. Large lanugage models and topic clustering tools

Idea Ecosystems and Oceans Science Perception and Understanding
257
Figma AI
The initiative explores the use of Figma's AI capabilities to support user experience (UX) design activities across DFO. Figma AI features may assist in generating interface designs, creating wireframes, producing placeholder content, organizing design assets, accelerating prototyping activities, and improving collaboration among design teams. The objective is to improve productivity and reduce manual effort while maintaining human oversight of all design decisions and outputs.

Idea Chief Digital Officer